Arts Management – Program Administration Internship

Arts Management – Program Administration Internship

Position Summary

The programs intern provides strategic administrative and project management support for Penland programs staff, workshops, studios, residencies, and visiting artists. The position is full time (approximately 30-40 hours per week). The ideal start date is May 24, 2020, and the internship ends mid to late August 2020. The programs intern will report directly to Penland’s Educational Programs Manager and work closely with other programs staff as needed, including our Special Programs Manager, Studio Operations Manager, and Director of Programs.

The programs intern will gain insight into planning and implementation of Penland’s multilayered programming and help create and support a smooth teaching and working experience for permanent staff and visiting instructors. Each summer, Penland offers about 100 one- and two-week workshops in a range of craft media. The school has no standing faculty—instructors come to the school for the duration of their session and teach one workshop at a time, making it possible to cover a tremendous amount of material and to form close relationships with other instructors and students. Penland also hosts 9 core fellows, 7 resident artists, and several visiting artists each year. The programs intern will lend support to these special programs as well.

A Penland internship offers a unique opportunity to live and work in a dynamic, creative educational community and work with accomplished professionals in a mutual learning and knowledge sharing environment. A $500 stipend for work is included. All housing and meals will be provided at no charge to the intern for the duration of the internship period with a $75 stipend for each week of the internship when the Pines dining hall is closed. Class and studio access are not provided. Penland will work with applicants seeking educational credit for the internship. Details can be discussed in the interview process.

Responsibilities

  • Assist with programming responsibilities, including processing instructor and artist documents and managing and organizing information.
  • Communicate with other departments about instructors’ and artists’ needs.
  • Design and/or implement (in consultation with the Educational Programs Manager) Google forms for workshops, instructors, and any support needed for selected artists
  • Collect individual instructor slide presentations (using PowerPoint) and compile them into several group presentations for each summer session; slide presentations take place most nights; all instructors, students, and community members are welcome
  • Attend relevant departmental meetings, record meeting minutes if applicable
  • Conduct clerical and administrative duties such as data entry, filing, copying, etc.
  • Help the programs staff with activities such as instructor and artist orientations

Qualifications

  • Demonstrated interest in the arts/arts administration and/or nonprofit management
  • Ability to deal sensitively and confidentially with artists, application materials, and institutional knowledge
  • High proficiency with Word, Excel, and Google Suite; ability to create professional presentations in PowerPoint
  • Working knowledge and curiosity for online research
  • Excellent verbal and written communication skills and positive professional behavior
  • Excellent customer service skills; comfortable making phone calls and in person communications with instructors and artists
  • Proven ability to work collaboratively with diverse groups of individuals
  • Ability to work within deadlines, under pressure, and with a positive attitude at all times
  • Excellent organization and time management skills; attention to detail and accuracy
  • Natural inclination to stay highly self-motivated, task oriented and goal oriented
  • Emotional maturity, self-confidence, and a sense of humor
  • Willingness to embrace a flexible work schedule
  • Ability to successfully manage multiple projects at one time
  • Past experience with nonprofit office work is preferred but not required

Physical Demands

This position requires the applicant to walk unaided up and down hills and over uneven terrain, bend, stoop, reach above their head, have use of fine and gross motor skills, and work in close quarters. The applicant must have normal visual acuity at near and far distance with correction and hear the spoken word with correction. The applicant must be fluent in English. The position demands frequent exposure to inclement weather. While performing the duties of this job, the applicant is regularly required to sit and to work at a computer. The applicant is frequently required to use hands to finger, handle, or touch objects, tools, or controls and to talk fluently. The applicant must occasionally lift and/or move heavy objects weighing up to 75 pounds.

To Apply

Penland School of Craft believes that diversity and inclusion are essential to fulfilling its mission. We want to inspire and nurture the human spirit, and we value the perspectives and contributions of all people. We want the Penland experience to include varied ideas, world views, and personal characteristics. Penland is committed to being a community that welcomes and respects everyone regardless of age, ability, ethnicity, race, religion, philosophical or political beliefs, sexual orientation, gender identity or expression, nationality, geographic origin, and socioeconomic status. We are committed to providing an environment free of discrimination.

The internship will remain open until filled, however the initial review of applications will consist of applications received by February 1, 2020. Send resume and cover letter addressing relevant experience and interest in the internship, personal contact information and email contact information for at least 3 professional references (a minimum of 1 of the 3 shall be from an employer) to Courtney Dodd, Education Programs Manager, Penland School of Craft, PO Box 37 Penland, NC 28765 or programs@penland.org.

 

Penland School of Craft is an international center for craft education offering residential workshops, residencies, community education programs, and exhibitions. Located on 420 acres in the NC Mountains, Penland has 16 teaching studios and a total of 57 historic and contemporary buildings. Penland School of Crafts is an equal opportunity employer with a staff of 68. Penland operates with a $44 million endowment and an annual operating budget of $6 million. We offer several internships throughout the year. Penland is located about an hour northeast of Asheville, NC.