Penland School of Crafts is an international center for craft education located in North Carolina's Blue Ridge Mountains. Penland's focus on excellence, its long history, and its inspiring setting have made it a model of experiential education. The school provides retreat-based workshops in books and paper, clay, drawing and painting, glass, iron, metals, photography, printmaking and letterpress, textiles, wood, and other media. Penland’s also offers artist residencies, a gallery and visitors center, and community education programs. Penland School of Crafts is a nonprofit, tax-exempt institution with an annual operating budget of $5.7 million. An endowment of $17 million supports scholarships and operations. The school has 65 employees, including 21 seasonal positions. Penland maintains 15 teaching studios and 57 historic and contemporary buildings on a 420 acre campus. The school is located about an hour northeast of Asheville, NC.
The Director of Finance reports to the Executive Director and works collaboratively with the Deputy Director to manage the financial resources of the school. The position is responsible for the budgeting and accounting functions of the school, applies principles of accounting to analyze financial information and prepare financial and operating reports, works in a spirit of community with internal and external partners, supports board finance, audit, and investment committees, and generally provides financial leadership for a successful non-profit organization. This is a full-time, year-round, exempt position, supervising one employee.
Routine Accounting Functions
Oversees the annual operating budget, the annual non-operating/capital budget, the endowments, and all temporarily restricted accounts
Is responsible for the annual audit preparation
Prepares accurate and timely month-end closings including detailed journal entries, P and L and consolidated balance sheet, monthly budget to actual reports and general ledger; also maintains the property, plant and equipment ledger
Manages accounts payable and purchasing functions in accordance with GAAP and insures that Penland is in compliance with all applicable granting agencies
Prepares payroll entries and coordinates paycheck generation with a third-party processor
Prepares retirement entry and coordinates retirement funding with TIAA-CREF
Monitors and modifies internal controls and accounting policies as required
Reviews cash status and makes recommendations to request transfer from other internal funds or use of the line of credit
Handles or oversees all data entry related to financial accounts
Oversees the accounts payable and accounts receivable procedures performed by accountant to ensure timely and accurate payment to vendors and tax collecting agencies
Is responsible for cash management and receipting
Operating and Capital Budget Development and Management
Takes the lead in the budgeting process for the organization; works collaboratively with the Deputy Director and other staff to prepare Penland’s annual operating, capital and other non-operating budgets
Prepares, analyzes and interprets financial results for utilization by management and the board in decision-making processes
Works with the development staff on grant preparation and reporting
Maintains financial accounts of funds received and expended for the special projects like the Campaign for Penland’s Future currently underway
Staff Liaison with the Board of Trustees Finance, Investment, and Audit Committees
Works closely with the chairs of each committee
Prepares agendas, reports, minutes and other materials as needed for finance, investment, and audit committee meetings; reports include profit and loss, balance sheet statements, budget forecasts and summary observations
Works with the finance committee and investment sub-committee on all investment accounts and to make decisions regarding account transfers
Serves as the school’s liaison with the managers of the endowment
Through the finance and investment sub-committee, reviews the investment manager’s performance, fees and overall relationship to Penland, and as required, leads a management search requesting proposals from other money managers qualified to manage Penland’s endowment
Prepares reports and analyses of conditions related to the school’s finances including regular reviews of tuition, room and board charges, and scholarship programs; evaluates and identifies trends in the operating income and expenses associated with the school’s operations; communicates trends/directions on major income and cost items
Works with the executive director and deputy director and board to ensure legal and regulatory compliance for accounting and financial reporting
Annual Audit, 990, Other Tax Forms, and the Annual Report
Prepares for the annual audit and 990 working closely with the school’s auditors
Works with the audit committee to review the work of the auditors and interview new audit firms as needed.
Coordinates preparation of annual retirement plan tax return
Prepares and reviews internal and external reports as needed for Penland management, Board of Trustees, funding agencies, IRS and other institutions
Summarizes and interprets the current and projected financial position of the organization
Analyzes financial information detailing assets, liabilities, operating and non-operating capital
Prepares the financial information for the school’s annual report
Strategic planning, internal communication, special assignments
Assists in the strategic planning process and annual review of objectives
Participates in internal communication processes and staff meetings
Works in collaboration with fellow directors and budget managers to study and submit recommendations for cost savings across the organization
Assists with the Annual Benefit Auction
Other related duties as assigned
Confidentiality and Mission
The Director of Finance complies with Penland’s confidentiality expectations, supports the mission, vision, and values of Penland School of Crafts with a work ethic that includes excellence and competence, collaboration, innovation, respect, a good sense of humor, commitment to community, resourcefulness, and accountability.
A degree in accounting from a four-year college or university and at least 5 years related experience in a non-profit and/or school setting is preferred.
CPA certification is required.
The ability to write reports, business correspondence, and procedure manuals is required.
The ability to present and share information effectively and respond to questions from both internal and external constituencies.
Experience using automated accounting systems and be proficient with all Microsoft applications.
A keen ability to work with details.
Strong analytical skills for planning and evaluation.
Ability to foster and cultivate business opportunities and partnerships at all levels of the organization.
Supervisory experience with other financial staff.
While performing the duties of this job, the employee is regularly required to sit and to work at a computer. The employee is frequently required to use hands to finger, handle, or touch objects, tools, or controls and to talk fluently and to hear. The employee is frequently required to stand and to walk. The employee must occasionally lift and/or move objects weighing up to 25 pounds. Specific vision abilities required by this job include close vision.
Annual compensation is discussed during the interview process. Penland staff members enjoy competitive pay, valuable benefits and a unique work environment of creative and artistic inquiry.
The position will remain open until filled, however the initial review of applications will consist of applications received by July 31, 2015. Send resume and cover letter addressing relevant experience and interest in the position and contact information for at least 3 references to Jasmin McFayden, Executive Assistant, Penland School of Crafts, PO Box 37, Penland, NC 28765 or
Penland School of Crafts is an international center for craft education offering residential workshops, residencies, community education programs, and exhibitions. Located on 420 acres in the NC Mountains, Penland has 15 teaching studios and a total of 57 historic and contemporary buildings. Penland School of Crafts is an equal opportunity employer with a staff of 62. Penland operates with a $16 million endowment and an annual operating budget of $5.5 million.