Development Associate for Special Events
The Development Associate for Special Events is a professional position with an administrative role in planning and managing Penlandís fundraising, stewardship and cultivation events. The Development Associate works in collaboration with other staff and volunteers to achieve fundraising goals. The position requires planning and coordination of the Annual Benefit Auction; support of additional artist relationship/art sales activities; participation in departmental planning; responsibility for all events-related records maintenance; and administrative support of additional special events and activities as agreed upon with the Director of Development and Communications. The position reports to the Director of Development and Communications. The position is 40 hours per week, year round, benefits eligible and exempt.
Annual Benefit Auction
Recommends event program and financial goals to the Director of Development and Communications.
Serves as the staff contact for the Benefit Auction Committee and participates in planning sessions with the Development Committee.
Develops and administers budgets for the event.
With the Director of Development and Benefit Auction Committee, helps solicit sponsorship for the event to help offset budgeted expenses.
Collaborates with staff, benefit auction committee, development committee and other volunteers on generating and implementing marketing strategies to obtain maximum guest registration for the event.
Prepares and maintains a timeline of event activities and distributes to staff and volunteers.
Recruits, trains and acknowledges staff and volunteer support for the event.
Identifies, hires, supervises, and processes compensation for subcontractors as necessary. Includes work with caterers, rental vendors and all other contractors in support of the event.
Works with communications director to develop, produce and mail all print materials and to implement strategies for target marketing, including list development, email communications and the strategic and timely distribution of all print materials to support the event.
Participates in all aspects of catalogue production with the communications director.
Works with volunteer coordinator to set up volunteer housing, information exchange and work schedules. Supervises mailing of volunteer solicitation, confirmations and acknowledgments.
Solicits artists for donations of work, and is responsible for maintaining object information records, and ensuring appropriate acknowledgment of artist contributions. Is responsible for receiving, documenting, photographing, and storing artwork for the event exhibition. Oversees shipping of purchased items to buyers as necessary.
Is responsible for soliciting and acknowledging in-kind donations and catalog advertising to help offset budgeted expenses.
Coordinates staff work assignments, including exhibition volunteers for presentation of artwork; facilities manager and studio coordinators to ensure the campus is prepared for the event; database manager for processing reservations, setting up and staffing registration area; and other functions as needed.
Recruit, train and supervise auction intern, including management of reservation processing and acknowledgements.
Is responsible for all recordkeeping for the event, including timetables, budgets, correspondence, and bookkeeping. Maintains and updates the Benefit Auction Manual.
Provides status and final reports on event. Works with Director of Development and finance office to ensure accuracy. Manages all necessary event follow up, including acknowledgments, reporting and recordkeeping.
Acts as staff contact for the auction committee. Works with auction committee chairs and Director of Development and Communications to engage committee in planning, marketing artwork, selling ads and sponsorships, and selling tables.
Art for Penland
Plans and coordinates the documentation, photography, and sale of artwork on the Art for Penland page of the website. Responsible for packing and shipping of sold items.
Has responsibility for all recordkeeping and manages all sales follow up, including acknowledgments, reporting and recordkeeping.
Provides planning and administrative support for other special development projects, such as donor cultivation events, as requested by the Director of Development and Communications.
Bachelorís degree (preferred)
Proven track record (3+ years experience preferred) of creating and implementing special events
Experience working with stakeholders, including donors, boards, clients, staff
Excellent interpersonal and written and verbal communications skills
Exceptional attention to detail and strong organizational skills and the demonstrated ability to manage large amounts of complex and detailed information accurately and efficiently
Excellent computer skills, MS Word, Excel and PowerPoint required; experience with fundraising databases is helpful, preferably Raiserís Edge and Greater Giving
Demonstrated understanding of donor confidentiality and privacy issues
Ability to motivate staff and volunteers to support special events
Ability to supervise and motivate interns and work-study students while working on short term projects
Ability to work collaboratively with others on a team effort
A sense of humor and high standards of personal and professional excellence
Knowledge of the arts in general and crafts in particular is a plus.
Flexibility and enthusiasm for Penlandís mission and the achievement of fundraising goals (evening and weekend work will be required)
While performing the duties of this job, the employee is regularly required to sit and to work at a computer. The employee is frequently required to use hands to finger, handle, or touch objects, tools, or controls and to talk fluently and to hear. The employee is frequently required to stand and to walk in areas of the campus with uneven terrain. The employee must occasionally lift and/or move objects weighing up to 75 pounds. Specific vision abilities required by this job include close vision.
Annual compensation is discussed during the interview process. A comprehensive benefits package is provided.
The position will remain open until filled, however the initial review of applications will consist of applications received by February 3, 2014. Send resume and cover letter addressing relevant experience and interest in the position and contact information for at least 3 references to Sally Loftis, Human Resources Manager, Penland School of Crafts, PO Box 37, Penland, NC 28765 or
Penland School of Crafts is a national center for craft education offering residential workshops, residencies, community education programs, and exhibitions. Located on 420 acres in the NC Mountains, Penland has 15 teaching studios and 57 historic and contemporary buildings. Penland School of Crafts is an equal opportunity employer with a staff of 65. Penland operates with a $14.8 million endowment and an annual operating budget of $5.2 million. Penland School of Crafts is an equal opportunity employer.